If you feel like your day runs you—not the other way around—you’re not alone. Busy professionals, freelancers and team leads all struggle to make time for what matters. That’s exactly why I started using Morgen. With its AI planner, smart time blocking, automatic buffers and native integrations, Morgen gives structure without disrupting your flow.
In this guide I’ll show you how I use Morgen to:
- Harness mono-tasking for real focus
- Take advantage of AI-powered planning
- Protect time with travel and buffer automation
- Streamline workflows through integrations
Whether you’re flying solo or collaborating with others, these tips will help you work more efficiently, feel calmer and get more satisfaction from your day.
What makes Morgen different
Time blocking is great, but Morgen takes it a step further with automation, integrations and a built-in AI planner. From the first launch, it feels like a modern productivity assistant rather than just another calendar.
You can sync multiple calendars—Google, Microsoft, Apple, Fastmail—and view everything in one place. It also brings your tasks from apps like Notion, Todoist and ClickUp into a unified view. Everything is visible, manageable and editable from one clean dashboard.
But what really sets it apart is the ability to plan your day with intention. Instead of reacting to tasks and meetings, you schedule them consciously using smart blocks, buffers and focus time.
Plan with intention using the AI planner
This is one of Morgen’s headline features. The AI planner reviews your tasks, availability and energy preferences, then proposes an optimised daily schedule. You stay in control, but it takes care of the heavy lifting.
You can use the AI to:
- Prioritise the right tasks for the day
- Suggest smart time blocks based on urgency or effort
- Schedule breaks and buffer times automatically
- Adapt on the fly if your day changes
Personally, I check the AI planner every morning. It helps me avoid decision fatigue, and it’s often more accurate than I am at estimating how long something will take. The system learns over time, so it becomes more intuitive the more you use it.
This is particularly helpful when I’m juggling client work, internal projects and meetings. With the AI planner, everything has its place and I avoid the usual last-minute reshuffling.
Protect your time with buffer and travel automation
One of the things I love about Morgen is how it treats your time with respect. By default, it helps you avoid back-to-back meetings and burnt-out afternoons by automatically adding buffers and travel time where appropriate.
You can configure:
- Default buffers before and after meetings
- Estimated travel time based on event location and transport mode
- Publishing busy blocks to secondary calendars (great for privacy)
This has helped me avoid everything from overlapping calls to rushing from a deep work session straight into a video meeting. It creates natural breathing room in your day, which most traditional calendar tools simply ignore.
If your schedule is constantly tight or unpredictable, this feature alone is worth switching for.
Embrace mono-tasking for better focus
Multitasking is a lie. What really works—what actually gets results—is focused, single-task time. Morgen’s whole structure is built around this principle.
Rather than just creating a to-do list, you assign each task to a specific time slot on your calendar. That’s the moment it becomes real. It’s no longer just an intention, it’s a scheduled commitment.
You can drag tasks directly from your task list into your calendar, then tweak durations, categories and energy levels. Morgen even has a focus mode that hides everything except what you’re working on right now.
This way of working has improved my concentration dramatically. Instead of bouncing between emails, calls, and design tasks, I now know exactly what I’m doing and when I’m doing it. It’s surprisingly calming.
If you’re curious about how this compares to old-school task lists, you’ll find a deep dive in this blog article by the Morgen team.
Streamline your tools with smart integrations
The more tools you use, the more fragmented your workflow becomes. Morgen fixes that by acting as a control centre.
Here’s what you can connect:
- Calendars: Google, Outlook, iCloud, Fastmail
- Task managers: Todoist, Notion, ClickUp, Linear, Microsoft To Do, Google Tasks
- Video calls: Zoom, Meet, Teams
- Scheduling: built-in booking links with custom rules
All of this is handled inside Morgen. If you complete a task inside Morgen, it marks as complete in your task app too. It works both ways.
For someone like me who juggles WordPress maintenance clients, audits and design projects, this saves time and keeps things sane. You don’t need to keep switching tabs or checking different platforms. Everything is synchronised and organised.
You can view a full list of integrations here.
Automate bookings without losing control
Ever get stuck in email tennis trying to set a meeting time? Morgen fixes that with its own smart booking page.
You set your rules:
- Availability hours
- Buffer Time before and after
- Meeting types and durations
- Lead Times (e.g. no same-day bookings)
Then you share the link. That’s it. People book based on what you’ve made available, and Morgen drops it into your calendar automatically.
This is far less clunky than other scheduling tools, and it looks clean. I use this when booking project reviews or onboarding calls with new clients. It saves time and avoids double-booking, especially when my calendar is already packed with SEO tasks and development work.
More details on setup are covered in Morgen’s help guide.
Stay connected across all your devices
Morgen is available on macOS, Windows, Linux, iOS and Android. The sync is fast, reliable and seamless.
I often start planning my day on desktop and make quick edits on mobile while commuting or in between calls. Everything stays aligned. There’s no need to worry about version conflicts or updates lagging behind.
This level of cross-device consistency is one of the reasons I fully switched from my old tools. No clunky sync errors, no missing tasks—it just works.
Is Morgen worth paying for?
You can try Morgen for free with limited features, but most of the real value kicks in with a subscription. The pricing is simple:
- Free plan (basic calendar and task features)
- Monthly: $30/month
- Yearly: $15/month
- Believer (5 years upfront): $7/month equivalent
I personally use the yearly plan, which unlocks mobile access, booking pages, AI planning, advanced integrations and buffer automation.
For what it saves me in time, errors and friction, it pays for itself quickly—especially as a solo consultant wearing many hats.
More on pricing and features: morgen.so/pricing
How I use Morgen in my business
Here’s a quick snapshot of how I use Morgen daily:
- block out 90-minute design sprints using AI planner
- integrate task lists from ClickUp and Notion
- set buffer time around client meetings
- use focus mode when writing blog content or SEO audits
- sync calendars across personal and professional accounts
- send booking links to clients for consultation calls
It keeps everything flowing without me needing to micromanage my schedule. I spend more time on strategy and creativity, and less time fiddling with logistics.
Final thoughts
Morgen is the kind of tool that quietly transforms how you work. It’s not flashy. It doesn’t gamify your to-do list. But it gives you structure, clarity and breathing space. It supports real productivity—not just busyness.
If you’ve been struggling to keep everything together, or if your calendar feels more like a battlefield than a tool, I highly recommend giving Morgen a try. Start with the free plan and explore how it fits into your routine.
You can test it out here via my affiliate link—same price to you, but it helps support my work if you decide to go for a paid plan.
And if you want to pair it with professional help on your website, content or SEO, feel free to explore my services page or get in touch.
Your time is valuable. Morgen helps you treat it that way.